With the increasing use of laptops, it is becoming more and more common to find printers that can function with almost any computer and be connected via a USB port. These printers are the best investment for the office as they can be used for different computers. Ensure you consider whether your office would be better served by one or a couple of central printers that you can connect to all the computers in the office or whether you should purchase separate printers for different computers.
Printers these days carry various tasks other than just printing paper.
Many printers are now scanners, copiers, and photo printers as well. Printers that include scanners and copiers are usually no larger than traditional printers. While these advanced printers are more expensive than traditional printers, they are significantly cheaper than buying scanners and copiers separately. You can save money by buying a printer that can double as multiple computers for your office.
Almost all printers these days print in both black and white and color. Of course, you have to buy cartridges for each one separately, but much more often, the printer can print in color. It was not always the case in the past. Printers that are considered photo printers have a great ability to print with the appropriate details on photo paper, but some can do even more.
Some office printers are equipped with a memory card reader to insert a memory card from the camera directly into the printer without using a computer. Of course, this and other features may not be necessary for your office, so it’s always a good idea to make sure you don’t buy a printer that is too expensive and includes complex additional features that you may not need.
In addition to the cost of purchasing the printer itself, there are other costs to consider. To print, you must purchase cartridges for the entire period of use of the printer. These costs can increase if you use both black and white and color cartridges. Many people don’t know how much they spend on ink cartridges, which is especially important for printers used in the workplace. Some special printer models have recently been developed to reduce the cost of printer cartridges.
Since you typically cannot test a printer before purchasing it, it is essential to research and read reviews of the various printer models. Some companies are known for their excellent warranties and customer service, while others are not, remember that when buying a printer for your office.